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Executive Administrative Assistant

Seattle, WA 98105

Employment Type: Temp To Hire Job Category: None Job Number: 246770
Are you looking to show that you are a better prepared assistant than anyone else on the job market? Do you have what it takes to join a new Chief of Surgery and develop a lasting partnership built upon excellent communication and knowing what is needed before they do? Do you have a minimum of 5 years supporting C-Suite or director level staff within a healthcare organization, or 10 years supporting progressively more senior staff? If this sounds like you, PACE Staffing Network wants to speak with you about a great opportunity that is available for immediate placement.

Our Client, a Northwest hospital serving patients from multiple states and heavily involved in researching innovative medicine techniques, is looking for an Executive Assistant to become the right hand, go to person for their new Chief of Surgery. This position will not only require a background consisting of increasing levels of responsibility and scope of support. Ideally you will have multiple years within a hospital or large healthcare organization.

This is an excellent opportunity to join one of the Northwest' s most respected employers of choice in a Temp2Hire position that could become Direct Hire for the right applicant. Not only does this position offer excellent pay, unmatched working atmosphere, unbelievable community involvement with dedication to their mission statement, but you will also have the chance to develop all of your own administrative processes and procedures as you and the new Chief of Surgery begin the next chapter for the hospital.

Pay: $32 - $34
Location: Seattle
Length of Assignment: Temp2Hire (Could be Direct Hire for the right applicant)
Benefits: Excellent package upon conversion/hire
**Must be able to pass pre-employment drug screen**
**Must be able to pass pre-employment background check**
**Must be able to provide up to date immunization records**

Job Duties:
  • High levels of complex calendar management skills to support Chief of Surgery for both individual and department meetings
  • Will coordinate invites, order and set up equipment, and arrange for room reservations for meetings and presentations
  • Complete catering orders and travel arrangements as needed
  • Advanced minute taking skills with strong action item assignment tracking
  • Experienced planning and coordinating events within/under budget and before deadline
  • Will manage, triage and respond to a high volume of correspondence via email
  • Answer phone calls, respond to quires, take messages, redirect calls, provide information and resolve issues via phone while providing excellent customer service
  • Maintain a high degree of customer service while manage visitor flow and in person interruptions
  • Manage and navigate short timelines, challenging schedules and conflicting demands
  • Integrate Continuous Process Improvement (CPI) thinking, tools and methodologies into the accomplishment of essential functions to constantly innovate and improve
  • Facilitate and provide oversight for special projects and/or initiatives, with limited supervision
  • Create and maintain organizational filing systems; paper and electronic
  • Handle highly complex problems or issues in standard and emergent situations
  • Other administrative duties as needed

Job Requirements:
  • Minimum 5 years of Executive Administrative experience in a healthcare organization; or
  • Minimum 10 years of Administrative experience supporting progressively more senior members of leadership
  • Advanced Microsoft Office Suite skills - Word, Excel, Outlook, and PowerPoint
  • Excellent written and verbal communication skills - comfortable speaking with all levels of an organization and any level of Hospital Donor ($1, 000, 000+)
  • Calm, compassionate and confident personality with a high level of comfort partnering with stakeholders to ensure business needs are met
  • Ability to perform basic math - add, subtract, multiply and divide
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