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Executive Assistant

Edmonds, WA 98020

Employment Type: Direct Hire + Job Category: Administrative.Office/All Job Number: 248293

Job Description

Job Duties and Responsibilities:  
  • Support  the CEO and other Executive staff while reporting to the Vice President of Operations
  • Perform a wide range of administrative support functions to maximize the CEO s efficiency and aide in high-trust functions
  • Ensure completion of the CEO s priorities and goals through employee communications and task management
  • Draft internal & externals documents including non-disclosure agreements (NDA), agendas, manuals and guidelines, letters, and corporate updates
  • Complex scheduling and calendar management  requiring coordination across domestic and international time zones
  • Manage CEO s travel logistics including domestic and international flights, accommodations, transportation, meals, and registrations.   Provide travel support for additional staff as needed.  
  • Human Resources assistant; management of employee data, research policies and regulations, semi-monthly payroll and benefits processor
  • Personal Assistant to the CEO; manage personal correspondence, household bills and contract vendors.   Monitor investments and finances.   Run errands as requested
  • Provide planning and event support for supplier meetings and corporate events.  
  • Compile and review materials for reports and presentations.  
  • Corporate and Personal Full life-cycle vendor management as needed, including sourcing leads, RFP and bid analysis, vendor selection, performance monitoring and contract renewals or termination
  • Provide administrative and office support including data entry, spreadsheet creation, and creation and maintenance of corporate and personal files.  
  • Assist in training staff in Facilities Management and Administrative skills. 
  • Maintain professionalism and strict confidentiality with all materials.

Job Information:
  • Location: Edmonds/Mukilteo, WA
  • Assignment Type: Direct Hire/Permanent Placement
  • Salary: $100, 000-$125, 000 per year plus Bonus potential, 401K, PTO, Insurance, Cell Phone, and Car Allowance

Required Skills and Experience:
  • Three to five years prior experience supporting a senior executive or team.
  • Must be comfortable working in a diverse and inclusive work environment
  • Enjoys working in a focused and driven environment that moves quickly 
  • Experience managing high volumes of corporate or personal travel exceeding 30 weeks per year
  • Must be able and comfortable to pivot from professional needs to personal needs at any given time - some days will include assisting the CEO within their home
  • 4-year degree in business management, Certificate in Human Resources, or Certificate in Project Management a plus
  • Experience working with cross functional global teams across multiple time zones
  • Time Management and the ability to organize and coordinate multiple concurrent projects
  • Problem solving and analysis
  • Building relationships and obtaining agreement
  • Written and verbal communication with parties from all demographics and cultures
  • Pivoting and working in a fast-paced environment
  • Exceptional skills in Microsoft Excel & Outlook required
  • Able to work overtime as needed
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