Pace Staffing Network
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Job Responsibilities:
Job Details:
Candidate Requirements:
#INDHP
Executive Assistant
Seattle, WA 98101 US
2023-11-17
2024-01-06
Employment Type:
Temporary Assign/LeaveofAbsenceCoverage
Job Category: Administrative.Office/All
Job Number: 248590
Job Description
Job Responsibilities:
- Provide executive support to members of the C-suite
- Schedule internal and external meetings, appointments, and conference calls, often across multiple time zones. Maintain well-organized calendars despite frequent, last minute changes.
- Act as gatekeeper of executives schedule and accessibility. Able to think ahead and anticipate and resolve scheduling conflicts.
- Ensure that executives are well-informed and prepared for upcoming events while adhering to travel preferences and policies;plan and book extensive domestic and international travel. Arrange flights, hotels, and ground transportation, procure visas, maintain passports, and track travel credits.
- Work on presentations, reports, correspondence and spreadsheets using the MS Office suite.
- Perform tasks include filing, copying, record keeping, internet research, and event planning.
- Process credit card expenses and expense reimbursements for multiple executives.
- Manage office supplies and equipment, mail/shipments, act as primary contact for facilities and IT.
Job Details:
- Location: Downtown Seattle, WA
- Free Parking
- Pay Rate: $33-$36 per hour
- Hybrid;2-3 days in office per week
- Temporary Assignment (December 2023-April 2024)
Candidate Requirements:
- Bachelor s degree
- 5+ years experience as executive assistant in a fast-paced organization or similar experience requiring extensive planning and organizing
- 3+ years experience planning and managing domestic and international travel
- Proven ability to perform expense reporting, experience with Concur is a plus
- Savvy with communication technology AV, video conference, skype, international travel options
- Detail oriented and highly accurate;learns from mistakes and proactively adjusts processes to prevent future occurrences
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- High level of confidentiality, sound judgment and discretion
- Exceptional organizational skills with ability to prioritize
- Flexibility to balance workload with changing deadlines and priorities
- Polished and professional demeanor and appearance in all situations
- Strong written and verbal communication skills and interpersonal skills
- Ability to work independently, operate in the grey and manage up
- Self-motivated with a willingness to find solutions to problems
- 3+ years in financial services a plus
#INDHP
